How can virtual training optimise your onboarding process?
April 15, 2021
optimise your onboarding

Onboarding as a part of recruitment processes can be similar in many organisations.

What might differ are onboarding methods in terms of duration, tasks related to the process, and a consideration of what the onboarding process includes.

Some organisations consider the onboarding process to be starting from the acceptance of the offer and finishing at the point where a new employee becomes a part of the organisation’s team and contributes to the businesses’ operations.

Traditional onboarding can be quite time-consuming and requires HR representatives to be available for in-person training to complete the onboarding with every new person that comes to the business. This can be seen especially in medium to large enterprises where onboarding can be scheduled very often or when onboarding can include many new employees to be trained at the same time. Therefore, it is crucial to have an easy flow of the process and to be able to manage these onboardings faster but at the same time, still very precisely with all the required steps.

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WHAT IS ONBOARDING?

Onboarding is a process of familiarising new employees with their roles and organisation. This process should equip the new employee with the skills, knowledge and behaviors needed to become effective contributors to an organisation.

The onboarding process can also be designed for new customers or clients to help them get familiar with a product or service.

Steps of the onboarding process:

Pre-onboarding – some companies start the process of onboarding between when a candidate accepts the employment offer and their first day.

Onboarding – coordination among the departments, other colleagues and operations, overall training and orientation in the working environment starting after a candidate has accepted the offer.

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HOW LONG DOES EMPLOYEE ONBOARDING TAKE?

Depending on the role and the industry, it can take anything from a few weeks to a couple of months to train new employees up to a level that they can contribute to an organisation.

So How Does Virtual Training Help?

By implementing virtual training, the organisations can reduce the time and effort required to train new hires.

With virtual training modules, you can recreate the actual working environment and allow new employees to familiarise themselves with the organisation and their role. All from the convenience of their mobile device.

You can use 360° panoramic images to recreate the training environment or the workspace – virtually. It could be a warehouse, hospital, aircraft, kitchen, hotel room, or any type of equipment. All you need to do is to take a picture of it and use a relevant software to add interaction to it.

Tracking your employees’ training process
Using modern learning tools, organisations can track new employees’ learning progress and training completion.

Time reduction on in-person training
With training in a virtual environment, you can provide your new hires with ongoing training resources and support while saving time on in-person training. This way, new employees can get familiar with their upcoming working tasks at their own pace.

How To Succeed With Virtual Employee Training?

Every organisation is different and requires different levels of planning and testing when implementing virtual training. 

Here are our tips to get started:

1. Develop the training modules ahead of the time when you actually need to start training new employees.

2. Test the training modules with a small group of users before you enroll the new employees to participate in the training.

3. Send out a survey – find out if the new employees understand and find the virtual training efficient. Is there anything to improve?

4. Optimize – use the feedback from your employees and optimise the training modules as needed.

Can you recall three takeaways of the last training session? How about the order of procedure from the lengthy manual you just read? If you’re stuck, it’s normal. This phenomenon is what psychologist Hermann Ebbinghaus coined as ‘the forgetting curve.’ With virtual training you can create better and memorable learning experiences and combat the forgetting curve.

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